Information on Technical Communication

 Reader Analysis
 Formal Report
 Analytical Report
 Typograhy Hints
 Instruction Basics
 Memo Format
 Oral Report
 Progress Reports
 Letter of Application
 Simple HTML

Resumes and Letters of Application

  • Use consistent, active verbs to describe on-the-job activities in your resumes.

  • Include all experience applicable to the job, whether the work was paid or not.

  • Use consistent fonts, type sizes, and paper color/grade on the letter of application and resume.

  • Use laser print and a high quality paper for final copies of letters of application and resumes.

  • List activities and experience beginning with those most applicable to the job.

  • Use a format which is acceptable to the potential employer to which you are applying.

  • Be absolutely reader-centered. Provide the information the potential employer needs to know. Make clear what you can do for the potential employer, not vice verse. Be short, to the point, and very clear. Demonstrate your interest in the company by acknowledging your research on it (e.g., know something specific about the company and mention it).

  • Consider your own needs. Tell the reader that you will contact him/her and give a general time-frame for when. Include addresses and phone numbers where you can be reached.

  • Personal data is not only unnecessary, but may be protected by law. Don't automatically use information concerning fraternity, sorority, synagogue or church affiliations, age, or marital status.

  • It's not necessary to include references in the resume since you can include a line such as: "References available upon request"; however, if your references are really good, they may be treated as applicable content and included.

  • To clean up the format of your resume, encapsulate dates within the body text.

  • It is wise to attach resumes and letters of application with a paper clip. These documents will most likely be separated for review by more than one person and tearing them apart from a staple leaves an ugly tear in the resume. (Documents that will be read as a whole should be stapled.)