Information on Technical Communication

 Reader Analysis
 Formal Report
 Analytical Report
 Typograhy Hints
 Instruction Basics
 Memo Format
 Oral Report
 Progress Reports
 Letter of Application
 Simple HTML

Points to Remember


As a general rule, the newer you are to the job market, the shorter the resume. New graduates can generally keep it to a page. If you exceed a page, make sure your accomplishments justify the additional reading time.

Sequence of Information

As a general rule, the sequence for a new college graduate is:

1. Identifying and contact data

your full name, home and school address, phone numbers, e-mail address

2. Objective

This is optional, for more on this see "Helps and hints" below.

3. Education


major (and minor if you have one)

graduation date (month and year)

distinguishing factors

4. Work experience

most recent first, identified as summer, part-time, co-op

brief description of duties

5. Other relevant information

information on skills and experiences that does not fit in other categories

6. References

Listing the references is optional, but you must tell readers where to obtain the references

The traditional number of references is three, two from professors and one from an employer.

As a general rule, the sequence of information for a someone with significant post-college reverses the order of education and experience. In this case, work experience would precede education. In addition, the description of each post-college job becomes more detailed, and the education section becomes briefer.

Document Design

The following are default choices. Deviate only when you have carefully thought through your reasons for doing so.

• paper:

8 1/2 x 11 white, heavy bond

• general visual effect:

center of mass in the center of the page

• type:

a standard type font and size

only one font and size

only one special feature (bold, italic, underline)

consistent use of the feature (always bold the same kinds of things)

consistent use of initial caps

no all caps

• information sequence as described in 2 or 3 above.

• prose style

most resumes use single words and phrases, not sentences

parallel structure for parallel ideas (for example, use the same structure to describe all of your work experiences)